GoZupees Acceptable Use Policy

Purpose and Scope of Acceptable Use

This Acceptable Use Policy establishes clear guidelines for the appropriate use of GoZupees' technology resources, systems, and services by all employees, contractors, and authorized users. As an artificial intelligence technology company that develops sophisticated AI solutions for enterprise clients, we must maintain the highest standards of professional conduct and system usage to protect our intellectual property, client data, and business reputation while enabling productive and innovative work.

The scope of this policy encompasses all technology resources provided or managed by GoZupees, including but not limited to computer systems, mobile devices, network infrastructure, cloud services, software applications, and data storage systems. This policy applies to all individuals who have been granted access to GoZupees technology resources, regardless of their employment status, location, or the device ownership model under which they access our systems.

Our approach to acceptable use recognizes that technology resources are essential tools for conducting business and that reasonable personal use may occur within appropriate boundaries. However, all use of GoZupees technology resources must be consistent with our business objectives, legal obligations, and ethical standards. Users are expected to exercise good judgment and professional discretion in their use of technology resources and to understand that all activities conducted using our systems may be monitored and logged for security and compliance purposes.

The principles underlying this policy emphasize respect for intellectual property rights, protection of confidential information, compliance with applicable laws and regulations, and maintenance of professional standards that reflect positively on GoZupees and support our mission of delivering innovative AI technologies to our clients. Users who violate this policy may face disciplinary action up to and including termination of employment or access privileges.

General Principles and Responsibilities

All users of GoZupees technology resources share fundamental responsibilities for maintaining the security, integrity, and appropriate use of our systems and data. These responsibilities extend beyond mere compliance with technical requirements to encompass ethical behavior, professional judgment, and active participation in protecting our collective technology assets and business interests.

Users must respect the confidentiality and privacy of information stored on or transmitted through GoZupees systems, recognizing that our technology resources often contain sensitive client data, proprietary algorithms, and confidential business information that requires careful protection. This includes understanding and implementing appropriate access controls, handling sensitive information according to established classification guidelines, and reporting potential security incidents or policy violations promptly to appropriate personnel.

Professional conduct in the use of technology resources means conducting oneself in a manner that reflects positively on GoZupees and supports our business objectives and client relationships. This includes using technology resources primarily for legitimate business purposes, avoiding activities that could damage our reputation or business relationships, and maintaining appropriate standards of communication and behavior in all technology-mediated interactions.

Legal compliance requires that all use of technology resources comply with applicable laws and regulations, including intellectual property laws, privacy and data protection regulations, employment laws, and industry-specific requirements that may apply to our business operations or client relationships. Users are responsible for understanding the legal implications of their technology use and for seeking guidance when uncertain about the legality or appropriateness of specific activities.

Resource stewardship involves using technology resources efficiently and responsibly, recognizing that these resources represent significant investments that must be protected and maintained for the benefit of the entire organization. This includes avoiding wasteful or excessive use of system resources, protecting equipment from damage or theft, and reporting technical problems or maintenance needs promptly to ensure continued system availability and performance.

Authorized and Prohibited Uses

Technology resources provided by GoZupees are intended primarily for legitimate business purposes that support our mission of developing and delivering innovative AI solutions to our clients. Authorized uses include all activities that directly support job responsibilities, professional development, and business objectives, as well as reasonable personal use that does not interfere with business operations or violate other provisions of this policy.

Authorized Business Activities

Business-related activities that are explicitly authorized include:

• Accessing and using business applications and systems necessary for job performance
• Communicating with clients, colleagues, and business partners through approved channels
• Conducting research and development activities related to AI technologies and business opportunities
• Participating in training and professional development programs that enhance job performance and career growth

Reasonable Personal Use

Reasonable personal use of technology resources is permitted when such use does not interfere with business operations, consume excessive system resources, or violate other provisions of this policy. Personal use should be limited in scope and frequency and should not create security risks or legal liabilities for GoZupees. Examples of acceptable personal use include brief personal communications during breaks, accessing news and information websites during personal time, and using approved personal productivity applications that do not conflict with business requirements.

Prohibited Activities

Prohibited uses include any activities that are illegal, unethical, or inconsistent with GoZupees' business objectives and professional standards. Specifically prohibited activities include:

• Accessing, downloading, or distributing illegal or inappropriate content such as pornography, hate speech, or copyrighted material without proper authorization
• Using technology resources for personal business ventures or commercial activities unrelated to GoZupees
• Engaging in activities that compromise system security or integrity
• Harassment, discrimination, or other inappropriate behavior conducted through technology resources
• Installing unauthorized software or hardware
• Circumventing security controls or monitoring systems
• Attempting to gain unauthorized access to systems or data

Internet and Email Usage Guidelines

Internet access provided by GoZupees is intended to support business activities and professional development while enabling reasonable personal use within appropriate boundaries. Users are expected to exercise professional judgment and discretion in their internet usage and to understand that all internet activities conducted through GoZupees systems may be monitored and logged for security and compliance purposes.

Professional internet usage includes accessing websites and online resources that support job responsibilities, research and development activities, professional learning and development, and legitimate business communications. Users should prioritize business-related internet activities during work hours and should ensure that personal internet use does not interfere with productivity or consume excessive bandwidth or system resources.

Email communications through GoZupees systems must maintain professional standards and comply with applicable laws and regulations regarding business communications, privacy, and data protection. Users are responsible for ensuring that email communications are appropriate for business use, properly secured when containing sensitive information, and compliant with client requirements and regulatory obligations that may apply to specific types of communications.

Security considerations for internet and email usage include being vigilant about phishing attempts and other social engineering attacks, avoiding suspicious websites and downloads that could introduce malware or security threats, using appropriate encryption and security measures for sensitive communications, and reporting potential security incidents or suspicious activities promptly to the IT security team.

Software and Application Management

Software installation and management on GoZupees systems must follow established procedures that ensure security, licensing compliance, and system stability while enabling users to access the tools and applications necessary for effective job performance. All software installations must be approved through appropriate channels and must comply with our security standards and licensing requirements.

Approved software includes applications that have been evaluated and authorized by the IT team for business use, open source software that has been reviewed for security and licensing compliance, and personal productivity applications that do not create security risks or licensing violations. Users should request approval for new software installations through established procedures and should not install unauthorized software on business systems.

Software licensing compliance requires that all software used on GoZupees systems be properly licensed and used in accordance with applicable license terms and conditions. Users are responsible for understanding the licensing requirements for software they use and for ensuring that their usage complies with license restrictions regarding the number of installations, permitted uses, and other terms that may apply to specific software products.

Security considerations for software management include ensuring that all software is kept current with security updates and patches, avoiding software from untrusted sources that could introduce malware or security vulnerabilities, and reporting software-related security issues or suspicious behavior promptly to the IT team for investigation and remediation.

Data Handling and Information Security

Data handling practices must ensure that all information stored on or transmitted through GoZupees systems receives appropriate protection based on its classification and sensitivity level. Users are responsible for understanding the classification of information they work with and for implementing appropriate handling and protection measures that comply with our data protection policies and applicable legal requirements.

Confidential and proprietary information, including client data, AI algorithms, business strategies, and other sensitive information, must be handled with special care to prevent unauthorized access, disclosure, or misuse. This includes storing confidential information in approved locations with appropriate access controls, transmitting sensitive information using approved encryption methods, and limiting access to confidential information to individuals who have a legitimate business need to know.

Personal data and privacy protection require special attention to ensure compliance with applicable privacy laws and regulations, including GDPR, UK Data Protection Act, and other privacy requirements that may apply to our business operations or client relationships. Users must understand their responsibilities for protecting personal data and must implement appropriate technical and organizational measures to ensure that personal data is processed lawfully and securely.

Data backup and recovery responsibilities include ensuring that important business data is properly backed up according to established schedules and procedures, understanding how to access backup data when needed for business continuity purposes, and reporting data loss or corruption incidents promptly to enable effective recovery and minimize business impact.

Contact Information

If you have any questions about this Acceptable Use Policy or need guidance on appropriate use of technology resources, please contact:

IT Team: it@gozupees.com
HR Team: hr@gozupees.com